Employment

Employment Type:

• Full-time
• 100% on-site position, not remote
• 8-hour shift, Monday to Friday

Compensation:

$30 – $35 per hour 

Job Description:

We are seeking a detail-oriented Purchasing & Inventory Coordinator to procure the materials, supplies, and services necessary to support daily operations and the fabrication of world-class museum display cases, picture frames, and products used for the display, conservation, and storage of fine art.

This role combines independent responsibility with close collaboration across Sales, Engineering, Manufacturing, and Management teams. Success in this position requires the ability to interpret manufacturing drawings, forecast inventory needs, review bills of materials, and communicate effectively with fabricators, vendors, and service providers.

This is a dynamic position in a custom manufacturing environment where projects vary from day to day. The ideal candidate is proactive, organized, analytical, and motivated to continuously improve processes and systems.

The Purchasing & Inventory Coordinator will utilize Sage 100, Excel, and other business tools to support procurement, inventory management, and operational efficiency. The position also works closely with accounting to ensure accurate receiving, invoicing, and inventory records.

The ideal candidate is a self-starter who enjoys solving problems, working with numbers and systems, building vendor relationships, and contributing to the success of a highly specialized manufacturing operation serving museums, galleries, and cultural institutions around the world.

Primary Responsibilities:

• Provide purchasing and procurement support to Sales, Engineering, Manufacturing, and Management teams.
• Research cost-saving opportunities, solicit vendor quotations, negotiate pricing, and maintain strong supplier relationships.
• Forecast material, inventory, and service requirements to meet production schedules.
• Review work orders, bills of materials (BOMs), and manufacturing drawing packages to identify and purchase required materials and supplies.
• Monitor and maintain inventory levels through visual inspections, cycle counts, and physical inventory adjustments.
• Manage the complete procurement lifecycle, including purchase order creation, order tracking, freight coordination, receipt of goods, and returns/replacement processing.
• Track vendor performance and assist in evaluating new suppliers and sourcing options.
• Support the Controller and Accounting team with receiving documentation, invoice reconciliation, and accounts payable-related transactions.

Desired Qualifications:

• Minimum of 2 years of purchasing experience in a manufacturing environment.
• Manufacturing experience required.
• Strong proficiency with Microsoft Excel, Microsoft Word, data entry, and 10-key numeric keypad operation.
• Ability to read and interpret manufacturing drawings, blueprints, and bills of materials.
• Strong mathematical, analytical, and problem-solving skills.
• Excellent organizational skills with the ability to manage multiple priorities and fast-paced projects simultaneously.
• Strong communication and interpersonal skills.
• Flexibility and adaptability in a custom manufacturing environment where priorities can change quickly.

Preferred Skills:

• Associate degree in Business, Accounting, Supply Chain Management, Technical Studies, or a related field preferred.
• Experience with Sage 100, Crystal Reports, ERP systems, or other business database platforms preferred.
• ERP experience is not required but would be beneficial as the company evaluates future ERP implementation opportunities.

Must have reliable transportation.

Email your resume to jobs@smallcorp.com with the job title as the subject line. No phone calls, please.